What's the Best Software for Tagging Files? - TurboFuture

Tag Archives: Windows 10 download free

Tag Archives: Windows 10 download free

This quite lengthy article explains and discusses the built-in file tagging implementation of Microsoft Windows 10. I'm working with Office 2016 (desktop) on a Windows 10 64-bit system. The Windows Tags There's no downloadable demonstration file. Download this app from Microsoft Store for Windows 10, Windows 8.1. See screenshots, read the latest customer reviews, and compare ratings.

Tag Archives: Windows 10 download free - phrase magnificent

If Windows Search just isn’t cutting it for helping you find your files, you can give it a little help by adding tags to many file types, from images in JPEG and PNG format to Office documents in DOCX, XLSX, and PPTX format.

Tags work more or less like they do in any other system—photo libraries, social networks, et cetera. Unfortunately, there’s no way for Windows to auto-generate tags by itself. You’ll have to add and manage them manually. Then again, that might be a plus, depending on your personal style of organisation.

Tagging Files in Windows Explorer

Let’s take a look at my disorganized Pictures folder for an example. I use some subfolders for basic organization, but none of the files in the main folder are really named correctly—it’s just a bunch of stuff that doesn’t fit anywhere else.

I’ll use this old stock photo of Adam West as an example. To tag any file, right-click it in Explorer, and then click the “Properties” command. In the image’s properties window, switch over to the “Details” tab. You’ll see the “Tags” entry in the “Description” section.

(If you don’t see a “Tags” entry here, that file type doesn’t support tags.)

To the right of the “Tags” entry, click the empty space in the “Value” column and a text box appears that just contains some “Add a tag” text. Type any tag you’d like to add. There are no predefined tags, so what you type is up to you. A tag can be any length and use any kind of standard character, including spaces, though we recommend keeping them reasonably short and easy to remember.

If you want to add multiple tags at once, just separate them with a semicolon.

When you’re done tagging, just click “OK” to finish.

Using Tags to Search

After you’ve tagged some files, you can then use those tags in your searches. But things are a little weird, depending on where you’re doing your searching.

In File Explorer, if you have the folder open where the file is contained, you can just type a tag into the search box and Windows will show you files tagged that way. Of course, the results also include any files that have that text in the name or other searchable content.

However, if you’re outside that folder (say, you want to search your whole PC or the entire Documents folder), you’ll have to add the “tags:” operator to the beginning of your search. The easiest way to do this is to just type “tags:” into the search box, and then type the tag text for which you want to search.

You can also add that operator from the “Search” tab on File Explorer’s Ribbon, if you want. It’s more cumbersome than just typing the operator, but it might be useful if you’ve already performed a search and just want to narrow it down to tags.

Tagging Files While Saving in Microsoft Office

Some apps, including all the Microsoft Office apps, let you add tags to files as you save them. Other apps, like Photoshop, do not. You’ll just have to play around with your apps to see which allow saving with tags.

Here’s how it looks in Word 2016. When you’re saving a document, just click the “More Options” link to open the full Save As dialog box.

You’ll find a “Tags” box tucked under the file type dropdown menu. Click the box, and then type whatever tags you like.

If you start typing a tag you’ve used before, Word will even pop up some suggestions.

To remove tags, just click the tag box, and then delete the tags you no longer want. Save the file again and the changes are applied.

Источник: [https://torrent-igruha.org/3551-portal.html]

Tagging Files With Windows 10

This quite lengthy article explains and discusses the built-in file tagging implementation of Microsoft Windows 10. I do have a strong background with PIM and tagging and this article is written from the human perspective when manually tagging user-generated files.

To my knowledge, Microsoft is currently not actively promoting this feature. Therefore, complaining on bad design decisions does not apply here as long as Microsoft does not understand this kind of tagging as something which was designed to be used by the general user. Because from my perspective, it obviously can't be meant to be used in practice. Unfortunately. Let's take a closer look why I came to this conclusion.

TL;DR: Microsoft Windows does provide NTFS features to tag arbitrary files. Some applications do also merge format-specific tags with these NTFS tags. Although there are quite nice retrieval functions for tags, it is very complicated to use this for general file management. Applied tags are easily lost so that in practice, users will refrain from using native Windows file tagging like this.

Table of contents:

  1. What Does Tagging Mean Here?
  2. A Well-Hidden Feature
  3. How to See and Assign Tags
  4. How to Make Use of Tags
  5. Playing Around With Tags
  6. Enabled File Types for Tagging
  7. How to Enable Tags for More File Types
  8. Relations Between Applications and Meta-Data
  9. History, Implementation Details, and Similar Implementations
  10. Windows 10 Tags Considered as Fragile
  11. Summary and Remarks

What Does Tagging Mean Here?

For this article, I am talking about non-collaborative local file-tagging. This describes the process of attaching one or more unique keywords to files stored on NTFS file systems by users who are able to access the file with granted write-permissions via the Windows File Explorer. "Keywords" and "tags" are used as synonyms here.

I could elaborate on tag and tag-system definitions for quite some time but let us stop here for the sake of brevity. It will be a long journey after all.

A Well-Hidden Feature

By default, the Windows UI does not expose anything at all that would help the users to recognize the file tagging possibility. So we do have a more or less full support for tagging files and yet Microsoft hides this quite well from the common eye. Probably for a good reason, which we are going to find out below.

Although I'm very interested in topics related to tagging this feature is that well hidden so that I was not aware of this feature myself until I read about it in a book in 2018. Support for tagging started as early as with Windows Vista.

How to See and Assign Tags

In order to see and edit file tags, you have to enable "View (Tab) → Details pane" in the File Explorer.

There is a second UI feature you might want to activate: the read-only Tags column is activated by choosing "Tags" in the context menu of the column bar:

When you go through different files, you will recognize that not all file types can be tagged by default. For example, the details pane for a simple text file does not show the "Tags: Add a tag" in contrast to any JPEG image file as shown in the screen-shots above.

Assigned tags are visible in the details pane as well as in the tags column:

Adding or modifying tags is possible in the Details pane but not in the tags column. You will recognize that Microsoft allows tags with spaces and special characters. Multiple tags are usually separated by semicolons which is probably the only standard character which is not allowed within tags.

The last place where File Explorer is showing you the assigned tags and also allows to edit them is within the Properties of a file:

As shown in the screenshots above, tags might be added/removed/modified at two places: either on the "Details pane" (on the right hand side of the File Explorer window) or within the file properties on its "Details" tab.

How to Make Use of Tags

Now that we have tagged some files, what possibilities are there to use this meta-data in daily life? First of all, there is navigation. For navigating through your files, you might prefer your File Explorer sorted alphabetically by file name:

With tags, you might also sort alphabetically by tags instead:

Since the order of files in the "sorted by tags"-view is depending on the order of tags within the files, I do not consider this a great improvement. However, what is really neat is when you consider the "Group by"-method. Be default, File Explorer is grouping by names:

You can change the grouping in the "View" tab of the File Explorer:

Having switched to "Group by Tags", you will notice that all files are arranged by their assigned tags:

Untagged files are listed in the "Unspecified" category at the bottom. The categories above correspond to the alphabetically sorted list of tags. Each file is listed once for each tag. So if a file like does have two different tags ("Dogs" and "House"), it is listed twice. One time in the category "Dogs" and one time in the category "House". If you select it in one category, this single file gets selected in all categories.

Complementary to file navigation, File Explorer has a search feature implemented. The following image shows the result when you do search for a tag "house" within the folder we've used above:

You will notice that all files are listed in the results that do feature the tag "house" or "House". So search as well as "Group by Tags" is case insensitive when it comes to tags. All other files, not having the "house" tag, are omitted.

When you search for multiple tags, just the files that do contain all of them are listed:

On the negative side, you can not search for keywords that only occur within tags. I would have expected a query language according to the widespread pattern like "tag:dog" which would look for the occurrence of "dog" but only within the tags and not the file name or the content.

So if you're searching for "dog", you will find files that contain the tag dog as well as files that do contain "dog" within their file name:

This File Explorer tag search is not a sub-string search: if you want to find files tagged with "mydog", you can not find them by searching for "dog". However, when you have tagged files with "my dog", you will find them in the search results for "dog" but not within search results for "dogs".

In summary: Searching for tags is:

  • case-insensitive,
  • non-sub-string,
  • whole-word and not whole-tag.

Playing Around With Tags

When you play around with different tags, you will find out that this feature is intended to be used case-insensitive. When you tag a file with "Dog" and "dog", the last one wins and the other gets removed.

When "Arrange by Tags" is used, the tag "Dog" as well as "dog" gets listed in the category "Dog".

When you select multiple tagged files, the Details pane shows only the tags that can be found within all selected files. The other ones are not visualized. You may add additional tags which then gets added to all selected files:

You may remove all tags of one or a set of selected files with "Properties → Details → Remove ...".

This page mentions a context menu function to export the meta-data of selected files to an file. Meta-data from an file could be applied to the files as well. I was not able to find this function in my tests.

Enabled File Types for Tagging

In the previous sections I mentioned briefly that only a sub-set of file types may be tagged by default. In my opinion, this is a very tough restriction if you want to use tags for organizing your files.

On a fresh Windows 10 installation, there are not even a hundred file types that may be tagged. When apps get installed like Microsoft Office or LibreOffice, meta-data handlers for additional file formats gets added and configured. On my business Windows 10 system approximately 180 extensions had associated meta-data handlers. After installing LibreOffice on a Windows 10 virtual machine, about 120 extensions were listed as tag-able, approximately thirty of them from LibreOffice alone. I noticed that LibreOffice does not create meta-data handlers for Microsoft formats such as or whereas handler for older formats are created: or .

It is important to know that not all meta-data handlers offer meta-data tagging by keywords. Only meta-data handlers that contain definitions for "System.Keywords" result in the ability to be tagged. Furthermore, not all meta-data handlers that contains keywords/tags offer them also in file properties.

I tried to come up with a minimum list of activated tagging via meta-data handlers. When downloading a fresh Windows 10 virtual machine like that one, you will find some tools pre-installed. In this case, these are many development tools. After manually installing DotNet, LibreOffice 5.4.4, paint.net 4.2.5, all extensions with enabled handlers for keywords/tags are:

.asf .cr2 .crw .dng .doc .dot .dvr-ms .erf .flac .jfif .jpe .jpeg .jpg .jxr .kdc .m1v .m2t .m2ts .m2v .m4a .m4b .m4p .m4v .mka .mkv .mod .mov .mp2 .mp2v .mp4 .mp4v .mp3 .mpeg .mpg .mpv2 .mrw .msi .msp .mts .nef .nrw .pef .raf .raw .rw2 .rwl .sr2 .srw .tif .tiff .tod .ts .tts .uvu .vob .wdp .weba .webm .wma .wmv

I did not mention all well-known LibreOffice formats that were also in the list.

As you can see, most of these activated file types do not reflect bug relevance for the average user. Selected extensions that do not have handlers or no handlers that provide tagging:

.avi .docx .exe .gif .lnk .mp3 .png .wav .css .csv .epub .gz .html .json .java .txt .wmf .xhtml .xlsx .zip

Therefore, there are many file types which may be used on any given Windows machine that can not be tagged by default.

How to Enable Tags for More File Types

After we have found out that it would be nice to have more file formats enabled for tagging, how are we able to enable meta-data handlers ourselves?

The answer lies within a project called FileMeta. You can download the latest release on their release page. Installing this tool requires administration permissions. I totally recommend the documentation pages for learning about details on this topic in general.

After installing FileMeta, you will find multiple executables in its install directory: , and .

Most things can also be done on the command line. For configuring the tagging functionality, we'll stick to the graphical for this article. After starting up the File Meta Association Manager you will see three main parts of the UI:

  1. Some workflows for manipulating on the left hand side,
  2. the File Extensions list with the handler associations and
  3. the meta-data related settings on the right hand side:

Extending the List of File Extensions

The list of the file extensions are read from the Windows registry. If you can not find a specific file extension in the File Meta Association Manager, no application has registered the file extension so far. If you do associate a file extension with an application ("Always open with ..."), this does not create a registry entry. Therefore, associating an extension with an application is not sufficient that this extension gets listed in the File Meta Association Manager.

To add an extension not listed yet, you have to start the registry editor with administrator privileges, go to "HKEY_LOCAL_MACHINE" → "SOFTWARE" → "Classes" and choose "New → Key" from the context menu.

Then you can enter your new extension like, e.g., and confirm with the return key. After restarting the File Meta Association Manager you'll find the new extension in the list.

Pre-Defined Profiles

My File Meta Association Manager lists two pre-defined profiles: "Simple" and "OfficeDSOfile". The latter seems to be set up by LibreOffice. The "Simple" profile has a few properties set up for "Preview Panel", "Details tab in Properties" and "Info Tip":

Custom Profiles

If you would like to set up a new custom profile, you have to know:

  • Full details → Description "System.Keywords": necessary to see and edit tags in the preferences → Details tab.
  • The Preview Panel → "System.Keywords": necessary to see and edit tags in the Details pane.

You can't have Details pane without preferences Details tab. Both settings enable the tags shown in the column bar.

Therefore, a minimal custom profile for tagging where you can see the tags in the Details tab looks like that:

Such a profile results in a File Explorer view like that, where you can edit tags in the preferences as well as in the Details tab:

Whenever you change meta-data handlers, you will probably going to restart the File Explorer via the "Restart Explorer" button of the File Meta Association Manager in order to apply changes.

After setting up a custom meta-data handler for file extensions, you can see them also in the command line tool :

c:\Program Files\File Metadata>FileMetaAssoc.exe -l .txt Simple File Meta Property Handler c:\Program Files\File Metadata>

Relations Between Applications and Meta-Data

As mentioned briefly before, some applications do create meta-data handlers for file extensions when being installed. For example, LibreOffice is creating handlers for their document formats as well as some formats from Microsoft such as or but not or .

Programs like LibreOffice Writer or Microsoft Word do provide meta-data within the preferences of an open document.

You are able to enter tags within the document properties:

These tags can now be seen in the file properties (Details tab) as well as in the tags column. Because of the missing "System.Keywords" in the profile for the "Preview Panel", the tags are not shown in the Details tab of the File Explorer:

Here is the File Meta Association Manager profile "LibreOffice property handler" as set up by LibreOffice:

It's interesting to see that the "LibreOffice property handler" is not visible in the File Meta Association Manager profiles. So I tried to overwrite the "LibreOffice property handler" with the "Simple" profile. To my surprise, this happened:

Yes, this makes sense after all. After confirming this dialogue, the File Meta Association Manager window was gone. I thought that this action was not successful and the app crashed. After restarting the application, I noticed the successfully merged profiles for the extension.

Unfortunately, in contrast to my expectations, there was no change: no tags visible in Preview page of File Explorer and tags in Details tab can not be changed, only viewed. So this was not a success after all: I still can not modify tags for LibreOffice Writer files outside of LibreOffice Writer file preferences although they can be seen in File Explorer.

So I started to create some non-native LibreOffice Writer documents: and . For files, there were no document property tags visible in File Explorer: not in Preview pane, not in tags column and not in the file properties.

Different story with the files though: Here, the document property tags are synchronized with the NTFS meta-data. Whenever a tag is added or changed in the file properties, the same change appears in the LibreOffice Writer document properties and vice versa. However, there are no tags/keywords visible in the Preview pane.

This tag synchronization mechanism has a minor issue: when you do not create a file from within LibreOffice Writer or Microsoft Word but with a text editor, there is no within-file meta-data preferences yet. This results in an error message when you want to tag a zero byte file in File Explorer:

When you do select "New → Excel Spreadsheet" in File Explorer with Microsoft Office installed, it does not create a zero byte file as with Word files using the same method. Instead, it fills the spreadsheet file with a seven kilobyte default content. This way, you won't get this error message for Excel files in this situation.

Related to this, you can read on the FileMeta FAQ for PDF files:

If I add the File Meta Property Handler for PDF files, will I see properties already in those files? No, unless you are using version 1.4 and are extending an existing property handler for PDF files. File Meta has no capability otherwise for reading properties held within the PDF formatted part of the file. File Meta always writes properties in an NTFS-provided annex to the file. [...] The bad news is that File Meta before version 1.4 will not read properties held in the type-specific formatted part of a file, and no version of File Meta will update such properties.

To make this even more complicated, you have to know that Windows supports tags for every file type, internally. They will not be visible in the properties section of that file, but when you search for those tags, the file appears in search results.

After all these experiences I can only sum up my experience with: it's very complicated. The end-user can not expect tags/keywords to be visible in the File Explorer. She is not able to know if document preference keywords are synchronized to the NTFS meta-data. If there are tags visible, they may not be able to be managed on the Preview pane or the file preferences. File Explorer search seems to find all keywords so far. However, you don't know that a specific file was found because of a tag or anything else since this visualization is missing.

History, Implementation Details, and Similar Implementations

You can read about the history of this feature and some technical details on this page. Basically, NTFS stores the meta-data within an Alternate data streams (ADS). This is quite similar to how Apple stored meta-data in HFS+ and probably also within AFS. I was using the color labels of OS X up to Leopard. They ended up as file-system based meta-data as well.

You can read on this Wikipedia article:

In Apple's macOS, the operating system has allowed users to assign multiple arbitrary tags as extended file attributes to any file or folder ever since OS X 10.9 was released in 2013, and before that time the open-source OpenMeta standard provided similar tagging functionality in macOS.

Windows 10 Tags Considered as Fragile

I do think that the average reader does agree that using tags with this Windows 10 feature is a drag from the user experience point of view already. I do have sad news: this now even gets worse.

Since meta-data are stored in NTFS data streams, you are losing all of the tags when files get moved to someplace where there are no NTFS data streams or when applications generating files do not respect them properly. As a consequence, there are many possibilities where meta-data gets lost. Here is a list of the most obvious ones.

  1. Losing meta-data when copying to a thumb drive
    • Copying a tagged file to a drive that is not formatted with NTFS results in a silent loss of the meta-data. Thumb drives usually are formatted with FAT32.
  2. Losing meta-data when sending them via email
    • When you attach a tagged file to an email, the meta-data does not get attached as well.
  3. Losing meta-data because of applications handling temporary files
    • When you open a file in too many Windows applications, new modifications by the user get written to a temporary file. On saving the changes to the file, this temporary file then gets renamed to the original file name, overwriting the previous file as well as the meta-data. This is a very mean behavior since users would never expect to lose meta-data just by saving a file.
  4. Losing meta-data when doing backup
    • When you back up your data, the backup application needs to save and restore meta-data within ADS properly. I did not investigate this issue but my gut feelings are that only a fraction of the tools on the market do consider ADS meta-data and handle them accordingly.

Summary and Remarks

After being enthusiastic when I found out that Microsoft provides a native file tagging ecosystem with Windows, I had to take a closer look. This enthusiasm was replaced by a disillusion. Everything related to file tagging is hidden from the common user by default. Enabling it results in manual labor not only for the UI but also for each and every file extension separately. Although there are some nice retrieval features for navigation, search does not differ between keywords in tags and keywords anywhere else. It is not entirely clear to me how file-format-specific tags interact with the NTFS tags. Finally, when you did invest some time for tagging files, there is a high chance of losing all this meta-data sometimes without even realizing it.

If Microsoft would act in a way that somebody would be thinking that this tagging feature is ready for production, it would qualify for my bad design decisions series. For me personally, I'd never invest anything in using this feature mainly because of the many ways of losing meta-data without noticing. My current approach for tagging is described on this article. It's an OS-independent and app-independent method with very nice features like TagTrees you can not find elsewhere.

If you would like to get an overview on other non-file-system-based tagging solutions, you can read the bachelor thesis "Marktübersicht von Tagging-Werkzeugen und Vergleich mit tagstore" which can be downloaded at the tagstore page. It's in German language and it reflects the situation of the year 2013.

Before writing this article I needed to implement a necessary feature for my blogging system beforehand. With this, you are now able to click on the screenshot previews to see them with their original size. So this article was in my personal pipe-line for over a year. As a consequence, early findings and screen shots from 2018 are based on whereas the most current ones from 2019 are based on .

Congratulations for following this very long blog article until its end. I hope I could teach you something on Windows 10 functions and help you decide on its usefulness for your situation. Drop me a line in the comments below when you do have some questions or remarks.

Источник: [https://torrent-igruha.org/3551-portal.html]

Tagging for Windows

Tag the files on your system so that you can easily file them within the Windows Explorer when you need them via this simple application

In case the standard Windows search is simply not working with you, then one thing that can lend you a hand is adding tags to files. The standard approach is to right-click on the Properties, then go to the Details tab and you should be able to see Tags, at the bottom. Simply double-click, add your tag, press Enter and then OK to save the changes.

Tagging for Windows is a tool designed to simplify this process a great deal. Not only does it place the Tags options at your fingertips in the right-click menu, but you can also combine them to find specific files.

Tags can be organized in groups without altering the files

The application comes with an intuitive interface designed as a navigation pane so that you can easily access your tags and view all files associated with them. Adding a tag is a simple matter of right-clicking on the Tags option which is now available in the right click menu. You can create a new tag from the left panel of the interface.

According to the developer, the application enables you to add tags to all file types without exception, whereas the name, location or content is left unchanged by the operation. Moreover, the tags are created in the Windows File Explorer and are organized in groups.

A handy tool for adding tags to all files on your system

While it can be argued that tagging via the classic way is not exactly complicated, you should bear in mind that this option may not be available for all types of files on your computer. Moreover, since the app ensures they are shown in the Windows File Explorer directly visible and usable, you can save a lot of time and energy in the long run.

All in all, if you prefer to organize your data or perform queries using the file tag system, then perhaps you can consider giving Tagging for Windows a try.

Filed under

Tag fileTag folderFile taggerTagTaggerTaggingWindows Explorer

Источник: [https://torrent-igruha.org/3551-portal.html]

What's the Best Software for Tagging Files?

Simon has been involved in software development since the days of paper tape. He has developed niche software for information management.

Finding electronic documents and emails can be a problem. The conventional approach has been to put them into a hierarchical folder structure, but with the advent of mobile devices with small screens and the requirement for minimal user cognitive load, the filesystem has become completely hidden and file managers are not part of the main operating system.

Historically, a hierarchical folder structure is easier to implement than a tag retrieval system and much more suited to fixed structures such as computer operating systems. This may explain its historic dominance. A study was conducted in 2008 compared tag and folder-based retrieval on email messages with two clients, one labeling messages with tags and the other grouping them into folders. The authors concluded that neither tagging nor folders was superior to the other for information retrieval: best results were achieved by combining their use. They also observed that users had a much richer concept of information than folders or tags or a combination of them could represent.

Image analysis and search, often using cloud resources, has been stimulated by the massive growth of image storage. Individual users may have tens of thousands of images stored and locating desired ones using criteria other than date taken or possibly location is very difficult. Image analysis by products such as Google Photos or Microsoft Photos allows search by image content, but the current performance may not be adequate. This area is the subject of intensive development and performance will undoubedly improve.

File Tagging Software

The creation and application of tags and retrieval of tagged documents from a folder-based structure can be achieved by a very wide range of software. Windows has native features for tagging some document types and for retrieving them via search, The management requirement for large digital photo collections has spawned many different applications, mainly tailored to use the extensive metadata options available for digital image files. Some applications primarily intended for images, such as Daminion Free, hydrus and Stagsi can also manage a range of non-image files. With the exception of Google Photos, XnView MP, and Eagle, these photo management applications are not reviewed, as the complexity of their interfaces makes them unsuitable for general use. There are also some specialized tagging applications for audio files only, such as the Web-based Tag Manager.

Social media applications such as Facebook and Instagram support the addition of captions or tags to images, but only by creating a web page including the image and the caption/tag. If the image is downloaded, the caption/tag information is not present.

All the software reviewed has the ability to provide a different view of collections of documents based on user-generated information, with the potential of improving information retrieval. However, there is great variation in interface design, terminology, functionality and support level. Many software products are available for download or purchase long after support or development has ceased, so consulting a review may help to avoid disappointment.

Many of the products implement a file manager, which runs over a single database rather than a filesystem, with elements of a folder hierarchy optionally treated as tags. The database contains links to the files in the filesystem location. Renaming or moving files or folders outside the application requires some method of updating the database if database links are to remain functional. This can be achieved by a continuously running monitoring component (as used by Tabbles) or by using distributed databases with very close integration with File Explorer to detect moves, copies or renames (Tagging for Windows).

XYplorer is actually a file manager closely resembling File Explorer, but with additional tagging functionality. It represents what File (once Windows) Explorer could have been.

Searching replaces folder browsing in the database architecture. Database performance becomes a critical factor if many thousands of file links are stored. As free versions of software frequently limit the number of files stored or the number of tags applied, it is difficult to test performance in this situation.

Another approach to tagging is to embed the tags into the file or folder name. This is more robust than the database approach and allows tagged items to be retrieved on any platform using only native search, but changing the names of folders and files will result in files that are linked by paths (such as linked Excel spreadsheets) having their links broken. SetTags and TagSpaces use this approach, with SetTags additionally using the target tracking property of Windows shortcuts to allow files to be retrieved by tag after moves or renames.

Cloud repositories such as Google Drive, OneDrive, and Dropbox have become increasingly widely used and Digitile provides a very convenient web-based application for searching and tagging over multiple cloud repositories.

Defunct Applications

The demand for an improvement on Windows tagging facilities has been present for a long time, and a number of 32-bit applications appeared to meet this need. These include Tag2Find and TagTool. Although these stopped being developed many years years ago, downloads are still available for Tag2Find but the product does not run in Windows 10. TagTool downloads do not seem to be available from software libraries and the most recent update was in 2012.

What about Help?

Most users dislike accessing application help documentation. "Operation should be self-evident" they often say. Whilst simple tasks (such as adding tags or retrieving documents by tag) can be made self-evident, the nature of document management using tags is such that less common tasks, such as deleting, merging, or changing existing tags invariably become necessary and making these self-evident is much harder. For this reason, good help functionality is particularly important in tagging applications.

Applications Compared at a Glance

Tagging can be performed by a multitude of applications. In some cases, the facility is part of a broader capability (such as that provided by document management systems and many Microsoft Office applications). Other applications are more specialized. The table below gives a quick comparison of the leading specialized offerings, with links to the product home page. More detailed descriptions of these and other applications follow. To locate these in this article type Ctrl-F and enter the name of the product.

Product O/S Best Tag Tag Mult. Track Cloud Rating For Emails URLS Users Moves Support (Stars)Tabbles Win Any File Yes Yes Yes Yes Yes 4.5 SetTags Win Any File Yes Yes Yes Yes Yes 4.5 Digitile Web Files No No Yes Yes Yes 4 Tagging Win Any File No No No Yes Yes 4 for WindowsXnView MP Any Images No No No No No 4 Stagsi Win Images No No Yes No No 3.5 TagSpaces Any Any File No No No Yes No 3.5 Elyse Win Any File No No Yes Yes No 3

Other applications included in this review are listed below. Type Ctr-F and enter the product name to see more details.

General Tagging

Windows
Office
OneNote
Tag Explorer
Confidential
AllTags
TagFlow
Rummage
Tagg
Google Photos
File Juggler
OrganizerMax
TagTower
FileTag
Digitile
FenrirFS
RecentX
Eagle
TagsToo
Ritt
Taggr
XYplorer
hydrus
TagBox

Email Tagging

Outlook
EmailTags
Gmail

Windows and FileMeta

Windows has included search by tag using the syntax tag:tagname in the search box since Windows 7. In Windows XP the term keyword was used rather than tag, and tags (or keywords) could be applied to any type of file, through the extensive metadata support provided by the NTFS filesystem. With Windows 7 and its successors the approach to file metadata changed, with native support for tagging only provided for Office and a few other file types (not including PDF). Property handlers now needed to be defined for each file type to be tagged. This gap in Windows functionality has been addressed in the free product FileMeta from developer Dijji. FileMeta is a light, simple product incorporating an extension to Explorer. It allows definition of a property handler for any file type stored in the registry HKCU\Software\Classes via the File Association Manager, as shown below. This can be run from the menu item File Metadata-> File Association Manager. The System.Keywords item is displayed as Tags in Windows 7 and later versions.

File Association Manager allows addition of a standard or custom set of metadata fields to any file type. For PDF files, the Details tab of file properties as as shown repeats the data shown in the General tab as shown below:

After addition of the Simple set of editable properties with FileMeta, the details tab of PDF file properties is as shown below, with a number of editable properties (including tags)

The FileMeta installer for version 1.6 is not signed, resulting in a warning message appearing in Windows 10, and the program does modify Windows (or File) Explorer, which may be the reason for it being flagged as dangerous software on installation. Extensive detail on operation and history is given in FileMeta readme file.

Summary

The Windows tagging functionality is basic - only single files can be tagged, there is no list of tags created - but FileMeta allows this functionality to be extended to any file type with minimal effort. If you missed the reduction of tagging capability when Windows 7 replaced Windows XP this is an easy way to get it back.

Office - Word, Excel and Powerpoint

The widely used Office applications Word, Excel and Powerpoint provide access to a Tags field, into which text can be inserted on the right-hand side of the screen shown by File-> Info. An example is below:

Windows Search can find documents with a particular string using the syntax Tag:keyword as shown below:

This approach does not place any restrictions on tags and may be useful for individual users working only with Office authoring documents. Multiple tags are separated by commas, but there is no warning if you duplicate tags. Retrieval is via an Explorer search using the syntax "Tag:Tagname" in the search box in File Explorer. As the tag metadata is stored with the file, tagged files can still be found as long as they are in a location which is indexed. However, as most users access files other than those created by Office, this functionality is not widely used.

Office - OneNote

The Office OneNote application provides facilities for storage of files, notes, and drawings within a single, unified application environment. Each group of stored entities is shown as a tab (or page) in the master environment as shown below. Pages may contain sub-pages, but sub-pages cannot contain sub-subpages, giving two levels of hierarchical storage.

Tag objects can be added to tabs via the Home Ribbon. They appear as icons on the page as shown below and text, drawings or other objects can be associated with them.

A Tag summary screen shows a list of all tags, together with any objects associated with them. Clicking on any item, shows the tab on which it has been placed.

The OneNote environment is designed to facilitate the storage and retrieval of all types of information object including notes, drawings, and files without using a hierarchical folder structure. It is strongly focussed on the business environment.

Despite its sophisticated information retrieval facilities (when compared to the veteran workhorse Office applications of Word, Outlook, Excel, and Powerpoint), OneNote is not yet commonly used within organizations with networked PCs. As users need have no interaction with an underlying filesystem, OneNote is much more suited to Web, mobile and tablet environments than the veteran Office applications and has had significant uptake in education for note-taking., which may presage wider adoption.

Document Management Systems

Most document management systems include search and tagging as well as hierarchical folder tree structuring of stored data. These systems are highly sophisticated, often including Web browser access, automated disposal, and elaborate permissions support. Some can be integrated with Microsoft Office, making the addition of tags or disposal classifications mandatory when saving a document. However, as document management systems commonly use a database rather than a filesystem to store data, performance may be considerably poorer than a filesystem, unless the hardware is upgraded substantially. Document management systems are also falling rapidly in price, with limited or “Community” versions of many systems available free. However, performance limitations and user preference for a familiar system often result in ‘off-system’ processing developing, with the document management system being reserved for the ‘good china’, working documents being kept on file shares. This may result in a poorer information retrieval overall, as documents may be found either in the document management system or on a shared filesystem.

Tag Explorer (ver 3.7.0.0)

Tag Explorer is a Windows 10 application from Dr. Cooper available from the Microsoft Store and CNET as a Universal Windows Program, making it particularly easy to download and install. However, the author's website cannot be accessed and support is via an email address, so it is not clear that the application is currently supported. The Help website cannot be accessed and support is via an email address, so it is not clear that the application is currently supported. However, the interface is simple enough to use without access to help:

The Tags Folders button at top left toggles between viewing a set of folders in folder view or tag view:

Clicking on a file or folder shows the tags already applied and allows for the addition of a new tag. Tagging a folder applies the tag to all files in the folder and subfolders.

New tags can only be added if a folder or file is selected. There is no list of tags already added available. Double-byte language tags are supported. Long file names are truncated – screen width for file names is not adjustable.

If the files displayed are moved to a folder not scanned by Tag Explorer using File Explorer, then clicking the original entry will not result in the display of the file. Clicking Refresh will remove the file from the listing. Folders on network drives may be included.

When a new tag is added, no existing tags are shown. This can allow the creation of tags with singular and plural forms, which can be confusing.

Summary:

TagExplorer appears to have been incorporated into the BitQueues product OrganiserMaX, which is reviewed elsewhere in this document. It may be useful for individuals. It has no centralized control of tags or help but is quick to install.

Tag Spaces (ver 3.5.4)

TagSpaces is a heavyweight open source application (version 2.9 released in 2017), offering tag functionality on any platform (including Web browsers) and with a number of language options. The Windows application can be downloaded as an installer or as a Zip file containing a .exe file which can be run without installation. Voluminous help and support are available via GitHub. The forum-like nature of support allows potential users to see what kind of problems others have encountered and the quality and timeliness of any replies.

Unlike many other tagging applications, TagSpaces has no back-end database and stores tags by adding the tag text to the file name. The tags are added between square brackets just before the file extension. Different tags are separated by spaces – no spaces are allowed between tags, and tags cannot contain characters not allowed in file names. This approach is more robust – copying or moving files by any method moves the tags along with the file.

The TagSpaces file manager offers thumbnail views for images: the PRO version (costing €39 or US$45 per year) shows them for all files and offers other additional features, such as applying tags to folders. Enterprise and Web browser add-on versions are also available.

Tags can be added by selecting a file and selecting Add/Remove tags from a context menu to show the Add/Remove tags screen:

TagSpaces supports tag groups – groups of tags related to a particular topic as shown below:

Tags and text can also be added as a translucent overlay to images viewed with the TagSpaces Image Viewer, and it can also work with objects stored in the cloud.

Summary

TagSpaces is a sophisticated product using a robust methodology. Paid Pro and Enterprise versions offer a number of additional features However, it is not clear if the Pro and Enterprise editions support any centralized control of tags. As shareware with an active developer base, it seems likely to be supported into the future, and has kept up a steady release of new versions.

Tabbles (ver 5.7.1)

Tabbles is another heavyweight tagging product from Tag Forge IVS (based in Denmark and Switzerland), with a 70 Mbyte installer. It only runs on Windows platforms. After a slow install, it offers a choice of individual, cloud or LAN versions with sharing of tags between users available in LAN and cloud versions, with permissions control applicable via policies on the underlying SQL Server database, and from a Users Control Center. The cloud version uses an external database hosted by Tag Forge. The free version is limited to tagging 5000 files (before nagging sets in), with the basic version limited to 20,000 files costing €18 (US$21) per year per user. The corporate version costs €72 (US$84) per user per year, but with substantial discounts for students and organizations deemed to be ‘doing good’. Tabbles claims 2000 organizational users, making it the probable brand leader in this domain. Reviews of the product date back to 2010. Very detailed help is available, together with training videos, a blog, and a forum. A pop-up offering chat support appears on the Tabbles web page, but users outside European time zones may find this difficult to use.

In order to download and install you have to subscribe to the Tag Forge newsletter and supply an email address. You are then confronted with a choice of downloading Tabbles or another product called Confidential (v 1.7.1). There is no indication of what Confidential is or how it differs from Tabbles.

Tabbles' implementation follows the standard model of a file manager running over a database. The file manager is sophisticated, using a tree to represent a folder structure, with tags being treated in the same way as folders. A hierarchical structure of tags can be created, but items with a child tag of a parent are not selected when the parent is selected - the parent tag has to be applied as well. URLs can also be tagged from web browsers and viewed and opened from the main Tabbles client.Tagged URLs are visible as bookmarks Tabbles is also available as a Web application, installable on an IIS web server, from which tags can be browsed and files downloaded. Using a Web application avoids the problems organizations often have in installing and updating applications for multiple users, and provides a simple way for users to locate and access tagged items.

When tagging folders, the options of tagging the folder only, the folder and files in it, or creating an auto-tag rule are created. Tagging can also be performed within the application, or by dragging file or folders on to tags within the application tag tree. This approach is good for adding single tags, but adding multiple tags is more complex.

There is very good integration with the underlying Windows operating system using a continuously running component called tagger. If a tagged file is moved or renamed using File Explorer, the Tabbles file manager screen is immediately updated with the new path, and if a tagged file is replaced the disappears from the files shown as using that tag. (If the file is then added with the original tag, Tabbles incorrectly warns you that it has already been tagged, but adds the tag correctly). If a tagged file is deleted, an option to delete the tag entry is shown. The file manager allows the addition of comments to files and many types of file can be previewed. File extensions are treated as a tag.

The downside of the continuously running component is that files may be opened without the user being aware of it and this may prevent other Windows actions (such as renaming folders) from completing. Messages about tag application for a file may be repeated each time the file is closed. Warning messages may also appear when external drives or devices are plugged in.

However, the file manager does not have the display options or display speed of File Explorer and the contents of a folder are displayed as a series of screens with Next Page and Previous Page, which can be a slow process for folders containing thousands of items. Files and folders are not grouped separately by default as they are in File Explorer, but folders as well as files can be tagged. The close integration with Windows means that tagging is available via a right-click context menu from File Explorer (three entries are added as shown below), but the Explorer view only indicates that a file has been tagged (via an addition to the icon), not what the tags are. The Confidential product from Tag Forge distinguishes tags indicating a level of confidentiality from others and provides a number of other features useful for data protection.

Files, folders or emails sharing a tag (or tags) can be shown by clicking on the tag list shown in the file manager. If the item is not accessible, a red stop icon is shown.

Tabbles also offers auto-tagging, allowing tags to be applied automatically on the basis of rules using file attributes including content, in a similar fashion to Microsoft Outlook rules. Rules can be applied to files on creation, or to already existing files in a folder by selecting the folder inside the file manager and selecting Apply Auto-tag rules from the right-click menu.

Whilst auto-tagging based on words appearing in content is appealing from a theoretical viewpoint, the ambiguities of language are such that the simple appearance of word or combinations of words in a document is not usually sufficient to classify it correctly.

An Outlook add-in is included allowing tagging to be applied to emails viewed in Outlook.

Clicking Tag brings up the tag selection screen.

Источник: [https://torrent-igruha.org/3551-portal.html]

Forget Folders: The Best Ways to Organize Your Files with Tags and Labels

Trying to find old files is like trying to go back in time and read your own mind. Where would I have saved those pictures from Australia?!? you think, before spending a frustrating half hour digging through folders and folders of miscellaneous images. What would I have called that report I wrote in August 2012?!?

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Tags (or labels in some apps) can eliminate these exasperating and time-consuming mental exercises. With a couple of tags, you can instantly categorize and label files for hassle-free searches down the road, and then find all of those files again easily no matter where you save them.

Let's explore why tagging is so useful, and how to set up your own tag system. Then, we’ll dive into how to tag your emails, photos, notes, and files, and glance at the benefits of using tags alongside folders.



Intro to Tagging

Tags

Tags are keywords you assign to files. Think of them like characteristics for a person: Just like you’d describe someone as "tall," "funny," "brunette," and so on, you’d tag a file "important," "tax info," "just for fun," or "work."

But why use tags, when you could just use folders?

A file can only be in one folder at a time—but it could have an unlimited number of tags. Say you've made a project brief for a client and you want to save it in the specific project folder and to the client’s main folder. With folders, you'd have to pick one folder or duplicate the file, which could cause issues. Tags, on the other hand, are perfect for adding category data like this, since you can add as many tags as you want to a file. You could tag the document with both the project’s name and the client’s name, then save the file just in the project's folder.

Tags are the simplest way to add data to files without dealing with endless layers of folders. They're perhaps your most flexible tool for organizing your files.

Related: Folders are still essential, however. Here's how to best organize your files and folders.

Tagging Best Practices

Of course, the flexibility and unlimited nature of tags can be dangerous. It’s easy to spend fifteen extra minutes adding a ton of tags every time you save a new file—and it’s also easy to create so many different tags that you completely forget which ones you’ve used.

How to Establish a Tag System

Luckily, you can avoid these issues by establishing a system. Your first step: Figure out your high-level tags. These types of tags divide your content into the most general categories possible, which usually means by type. Examples:

  • A bookstore creates separate spaces for books depending on their genre: mystery, romance, historical fiction, and so on.

  • If you’re making a tag system for your spreadsheets, your high-level tags might be "budget," "schedule," "estimate," "invoice," and "Gantt charts."

  • if you're building a system for documents, you could add tags for "reports," "blog posts," "letters," and so forth.

Also consider making tags for the status of your files. I tag (or label) my emails as "Answer," "Done," "Pending," and "Ignore," for example. Being able to sort my inbox into these categories helps me stay on top of things.

Make Your Tags Consistent

Strive for consistency with your tags. For instance, will you use singular or plural terms ("report" versus "reports"?) Which word type will you use: nouns, adjectives, verbs, or a combination of the three? Are you going to capitalize tags or leave them lowercase? Will you incorporate symbols and characters? The more standardized your system is, the easier it’ll be to find files.

As a rule of thumb, keep your tags to two words or less. If you find yourself going over that limit, it may make more sense to create two separate tags—for example, rather than tagging something as "Q1 expense report," you could tag it as "Q1" and "expense report."

Once you’ve come up with 10-plus tags, it’s a good idea to create a master list. I use an Evernote note to keep track of all my tags. This list helps jog my memory if I ever forget a tag; plus, I can periodically look it over to find and delete tags I didn’t end up needing.

Use Tags with Folders

Ultimately, the researchers concluded the best system involves folders *and* tags. Use folders as broad buckets to classify your files; then, use tags to make them highly findable.

Not everyone is a fan of using tags. Tiago Forte, founder of productivity training firm Forte Labs, explains, "When you rely heavily on tags, you have to perfectly recall every single tag you’ve ever used, and exactly how it is spelled and punctuated."

Plus, Forte says, it’s much easier to remember things with physical locations. That’s why you have to concentrate on memorizing a single phone number, but you can immediately recall where you left hundreds of items in your home.

"Tags force us to think about our notes in a completely abstract way," he argues. Folders, on the other hand, let us "place" our notes in a single physical location.

Forte definitely has a point. It can be time-consuming to tag every file—especially if you can’t remember those tags when you need them. If you’re producing a relatively small amount of work, using tags might not be productive.

However, there’s also a case to be made for a folder and tag system.

Four researchers from the University of Washington studied the comparative benefits folders and tags. According to their research, it’s easier to find files using labels rather than folders. Plus, picking out the right folder can take more work than choosing tags, because you have to select the "right" one. However, because folders let you visually put away your work, they make you feel more organized.

Ultimately, the researchers concluded the best system involves folders and tags. Use folders as broad buckets to classify your files; then, use tags to make them highly findable.

And great news: we’ve got a comprehensive guide to organizing your files and folders.


Now that you've got a tag system, let's put it to work. Here's how you can organize your email, photos, notes, and files with tags.

Tag Your Email Messages

We receive a lot of email each day—too much, in fact. With so many messages flowing in and out of your inbox, being able to quickly organize them with tags could make the difference between order and chaos.

Gmail introduced labels (which are tags) to email when it first launched in 2004, and today it's still the leader in tagging emails. Here's how to use its tag tools to sort your messages.

How to Label Emails in Gmail (Web, iOS, Android)

Gmail

To use labels in Gmail, you’ll have to manually tag each email or take a bit more time to create filters to add them. You can find the Labels option by clicking the gear icon, choosing "Settings," and navigating to the "Labels" tab.

Scroll down to the bottom and select "Create new label." You can choose when the label shows up in your label list and inbox. If you have more than five labels, I recommend using the "show if unread" feature so they only show up when you have unopened emails.

Gmail also lets you color-code labels for a way to identify them at a glance. Find your label in the sidebar, hover over it, and then click the small three-dot icon next to its name. Then select choose "Label color." You can choose from pre-existing colors, or even create your own.

Tip: Learn how to get the most out of Gmail's labels—and add them to emails automatically with filters—in Zapier's Gmail Guide.

Of course, other email programs also offer tagging or labeling options. In Microsoft Outlook, for example, common tags—called Categories—are already set up for you, but you can edit them, create new ones, and color-code them too.

Tag Your Photos

Finding a specific picture can take forever. First, you have to remember where you saved it on your computer. Then, you have to dig through thousands of photos before finding the one you were looking for. Unless you name each photo, you can’t look up the title of a photo the same way you’d type in the name of a spreadsheet or presentation, so manually combing through your archives is typically your best option.

Tags make finding photos far speedier. Just tag each with its location, subject, date, and the people in it, and you’ll have four different ways to locate it. Creating your own tags will give you even more options.

You'll find tags in advanced photo management tools like Lightroom, but here are some simpler apps to help organize your photo library.

Pixave (Mac)

Pixave

When you save multiple photos, you probably want to apply one or more tags to all of them. For instance, if you import 30 pictures from your last family reunion, you’d tag all 30 with "family reunion," the location, and the date. Pixave makes it easy to add multiple tags to multiple images at once. With its drag and drop tagging, you can simply highlight the relevant tags and place them on the matching pictures.

When you’re exporting images, the app saves their tags as keywords in their metadata. That means you won’t have to go through the hard work of re-labeling images once you’ve moved them to another platform.

And Pixave also automatically import images from a designated folder and apply tags for you. Talk about convenience!

Price: $14.99

Google Photos (Web, iOS, Android)

Google Photos

Technically, Google Photos is the anti-tagging tool. There’s no way to add tags within the app—the closest you can get is adding labels to people’s faces (e.g. "Daniel" or "Aja").

But Google Photos has such a powerful search, you'll feel like you've already added tags to every photo. It uses Google's AI to identify objects in your photos, so you can search for "watermelon" or "water sports" and find photos containing either in seconds.

It's magical—and if every app's search worked this well, you wouldn't need tags nearly as much.

Price: Free

Tip: The latest version of Apple Photos includes similar features, identifying locations and common objects in the photos on your iPhone, iPad, and macOS.

Tag Your Notes

You probably take notes all day long: in the morning, when you think of a random idea; on the subway, when you jot down a question; at your desk, when you write down your goals for the next day, and so on. Recording your miscellaneous thoughts is helpful—but only if you can find them again later.

Tags give you the power to organize a vast web of interconnected ideas, where saving notes in individual notebooks just won't cut it. Here's how to organize your notes with tags.

Evernote (Web, macOS, PC, iOS, Android)

Evernote clipper

This notebook app wants to be your digital memory, housing everything from simple checklists and detailed checklists to images, PDFs, documents, and more. Of course, the more content you collect, the more important tags become.

Evernote makes adding tags a cinch. If you use the app’s web extension, you can tag files while you save them. To tag a current note within the app, click the small "tag" icon next to the name of its notebook.

It’s also easy to browse your notes by tag. On the left menu sidebar, click on "Tags" to see all of your tags.

Evernote also lets you create nested tags, something you don't usually find with tags in other apps. For example, engineer Thomas Honeyman created a parent tag for "Projects" with three child tags: "Artistic projects," "Business projects," and "School projects."

To create your own tag hierarchy, open up the "Tags" page, then drag and drop the sub-tag onto the main one.

Tags appear alphabetically by default. If you want, say, "Work task" to appear before "Grocery list," use a hashtag, period, or symbol. The tags with non-alphanumeric symbols will show up last.

Price: Free Basic plan for standard features for 2 devices and up to 60MB uploads per month; from $7.99/month Premium plan for unlimited devices, 10GB monthly uploads, and features like offline notebook access; $14.99/user/month for Evernote Business

For a deeper look at Evernote features and pricing plans, check out ourEvernote review.

See Evernote integrations on Zapier

Learn more about Evernote with our roundup of 30 Evernote Tips and Tricks.

OneNote (Web, macOS, Windows, iOS, Android)

OneNote

Looking for a way to tag specific sections of your notes, rather than the entire document? OneNote lets you do just that—and a lot more. Its searchable tags make it easy to pull up every related snippet of your work. For example, you can tag one part of your note with the "idea" tag and another as a "to do."

When you search OneNote for a tag, the Tag Summary page will show you all the related notes and give you the option of grouping tags, too.

Price: Free

Tag Your Files

The latest versions of macOS and Windows make it easy to add tags to almost anything.

Mac

Tagging on the Mac

Thanks to macOS' tagging feature, you can find any file on your Mac in just three steps. Step one: press command + space to open Spotlight. Step two: enter your tag (or tags). Step three: look through the results to find the right file.

But before you can become a master of the quick search, you’ll need to actually tag your files. It’s easy to add tags while saving a file: Just choose the relevant ones from the drop-down menu underneath the file’s name or type a new tag to add it to the list.

If you want to tag a file you’ve already saved, find it in your Finder window, right-click, and select "Tags." You’ll be able to add existing tags or create new ones.

By default, the built-in color tags show up in your Sidebar menu. However, you’ll probably want to customize this section so it displays your most important or frequently used tags. To do so, open Finder, click "Preferences," and select "Tags," then drag-and-drop the tags into the order you want. You can also change each tag’s color.

Windows

Tags in Windows

Windows users can harness the power of tags as well. When you’re saving specific file types (including Word documents, Excel spreadsheets, Powerpoints, photos, videos, and new folders) you can add tags using the "Tags" field.

Looking to label a file you’ve already saved? Click on it to open its details, then you should see the option to type new tags under the "Date created" field.

For the majority of people, these options will be enough. But if you want to tag non-supported file types, like plain text (.txt) or rich text format (.rtf) files, upgrade to a third-party tagging app.

Price: Free

The Best Apps to Tag Your Files

Not content with your computer’s built-in file management system? Luckily, there are plenty of third-party apps to choose from. These options all make it simple to add, edit, and find tags.

TagSpaces (Web, macOS, Windows, iOS, Android, Linux)

TagSpaces

Most of us take a squirrel-like approach to our files, saving some in Dropbox, some on our computer, some in Google Drive, some in Evernote, and so forth. That means it’s tricky to find files even with tags—after all, before you can search "resume" and "marketing jobs," you have to first remember where you saved all your resume drafts.

That's where TagSpaces comes in. This free app provides cross-platform file tagging and finding, so that you can organize everything the same way regardless of where it’s saved. In other words, if you type "resume" and "marketing jobs" into TagSpaces, it’ll search through every file you’ve ever saved to find the ones with those tags.

However, that’s not the only reason to download TagSpaces. It also lets you bulk tag files, which is handy when you’re downloading, say, photos from your hackathon, or the presentations from a conference. Even better, you can create tag groups. To give you an idea, you could make a "sales team" tag group containing tags for each individual sales rep.

Smart tags are also handy. These automatic, time-sensitive tags let you quickly find files by when you saved them; for instance, if you wanted to locate a document you’d saved this morning, you’d search with the "today" tag.

Price: Free

Tabbles (Windows)

Tabbles

Visual thinkers, rejoice: Tabbles was designed with you in mind. Every tag is represented by a colorful bubble called a "tabble." When you want to place a file into a tabble, you simply drag-and-drop it. That might sound a bit like putting a file into a folder, but files can belong to an unlimited number of tabbles at once.

What if you’re putting the same types of files into the same tabbles over and over again? Rather than doing unnecessary work, set up tagging rules. You can define which tabbles new files are housed in based on their name, file type, content, or some combination of the above. As an example, imagine you want every Powerpoint file with "winter conference" in its name to be saved to the "Winter Conference" and "Work Presentations" tabbles.

Tabbles is free for up to 5,000 files. Paid options offeryou can save an unlimited number of files; plus, you can integrate with cloud sync servers and share your tags with your coworkers.

Price: Free for up to 5,000 files; from €1,5/month for paid options, which include more files, tag sharing, and syncing tags across multiple devices

Turn Tags into Actions

Does the thought of going through and tagging each and every file in your digital archives sound overwhelming? It did to me—so I decided to start fresh. Every new file I save gets tagged, but I don’t worry about the old ones. I’d definitely recommend this strategy if you’ve already got a full library of files and not enough time to categorize them all.

If you want to take your tagging to the next level, create a workflow that sends information you tag in one app to another with Zapier, an app integration tool. You can automatically send messages from Gmail with a specific tag (label) to a new card in Trello, for example, or create notes with a specific tag in Evernote from one of your other favorite apps.

Here are some ideas to help get you started turning tags into actions:

Organize Emails and Contacts

Save Tagged Articles

Share Tagged Posts


Happy tagging!

This post was originally published in August 2016 and updated for current app info and other details.

Title image by Metaphox via Flickr. Tags photo by Gustavo da Cunha Pimenta.

Источник: [https://torrent-igruha.org/3551-portal.html]

Categorize your files and folders using a tag based system with Tagging For Windows

Tagging For Windows is a freeware file and folder categorization tool that can help you find your files quickly. This is not a search tool like Everything, but sort of a file management system that works with Windows Explorer.

Note: After installation, the program will ask you to enter your license key. You can request for a free license key by entering your email address at this page. You'll receive a mail asking you to confirm your email id, after which it says "Confirm Subscription" for some reason. You can use a throwaway email id to get the license and activate it.

Open Windows Explorer and you will see a new pane at the bottom of the interface. This is the Tags pane, for now it will be blank because no files have been tagged yet. So let's add some.

Select some files or folders and right-click on them to view the context menu. Choose the "Tag With" option, and then click "More Tags". A pop-up window titled "Select a tag" should open. Right-click on the word Tags, and you should see the "New Tag Group" option.

Use it to create your first tag group (sort of like a folder that contains your tags). You can rename it to anything you want, choose something relevant to the file like Docs, Pics, Music, etc. Right-click on the tag group, create a new tag. Hit apply or select to assign the new tag to the files that you chose.

The file icons will be changed slightly, i.e. they will have a tag (badge). You will also notice that the tags pane in Explorer now displays the name that the file has been tagged with, and the location of the tag.  The next time you want to use these tags, you don't have to go through this process, as the tag will be available directly in the Context Menu.

A file or folder can have more than one tag, and likewise a tag may be associated with many files and folders.

How to use these tags?

As mentioned earlier, a selected file/folder's tag is displayed in the tags pane in Explorer. Tagging a file creates a two-way link, one is the file, the other is the tag. Double-clicking a tag will list all the files that it's been associated with as if they were in the same folder. You can also right-click on a tag in the Tags pane, and select the Show Within Group, to view all content in that folder.

The Windows Explorer sidebar will have a new item named Tags. Select it to view your tags and in turn all items that were tagged. Right-click on the main Tags icon to access the context menu options. This allows you to toggle the tags pane, tags in folder view, smart view, search and tag (context menu item).

Smart View

This is sort of a multi-tag folder. You can right-click files and folders and select "Add to Smart View". These can then be used to filter the list of files based on a combination of the tags, i.e., if you added files with different tag like Home, Office, Vacation, etc you can narrow down the list to only display those which contain a combination of the tags like Home or Vacation.

Tagging For Windows - Search and Tag

Search and Tag is not just a search tool, it is the primary interface of Tagging For Windows. The primary purpose of this program is to search for files and tag them (without using Explorer). The GUI has four-panes.

All created Tags and Tag Groups are displayed on the left pane. You can use Search and Tag for creating tags as well, the process is the same as the Explorer one, except that you have to right-click on the word "Tags" on the left pane.

The top pane is the search results pane. To use it, you'll need to perform a search. You can search for files using the Text to Find field/ Hit the browse button next to the Paths for Files option to set the location where the program should look for the files. The application can search insider folders, drives, tag and tag groups.

The search tool can find filenames and content, or just one of the two. And that means it can look inside the content of documents to find the keyword you searched for. The supported formats are TXT, RTF, PDF, PPT, PPTX, XLS/XLSX, DOC/DOCX.

When a search result is completed, you can highlight any file and its preview is displayed in the right pane. This works with images and documents.

By default, the program does not search for images. Click the Settings button to include images though it's still limited to the JPG format. Not to worry, enter the extension of the format that you wish to add and click the + button to add it. For e.g. I want to add PNG, so I do it like this.

Once you add it, the program will include all files with the extension in the search results. Here's a screenshot of a search result which includes a PNG file, and the program even displays the preview of the image.

You can tag files by selecting them from the results pane and using the buttons below it. The files that you've tagged will appear on the bottom pane.

The program has a slight learning curve, but once you grasp the concept, you will find it to be useful in categorizing files and accessing them quickly.

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Tag Archives: Windows 10 download free

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